Every school car, the category it covers (B, BE, C, D), its documents (inspection, third-party and full insurance) and maintenance — with alerts before expiry, wired directly into bookings.
A school car that’s unavailable on exam day, or for an important lesson, costs time, money and the student’s trust. 4driving keeps a register of the whole fleet — every car, the category it covers (B, BE, C, D), gearbox type (manual/automatic) and which instructors can use it. For every car you track the roadworthiness-inspection, third-party and full-insurance expiry dates, plus scheduled maintenance, with automatic alerts 30 and 7 days before expiry. When a car is booked in for service or inspection, you mark it unavailable for that period and it automatically disappears from lesson-booking availability — no risk of a student being scheduled on a car that’s actually in the shop.
A fleet register kept separately from the booking calendar prevents nothing — the front desk still has to manually check whether the booked car happens to be at inspection. In 4driving, the fleet register AND the booking calendar are the same data source: mark a car unavailable (service, inspection, expired insurance) and that slot instantly disappears from booking options for every lesson that would have used it.
Roadworthiness inspection, third-party and full insurance all expire on fixed dates that are easy to forget across a fleet of several cars. Set automatic alerts 30 and 7 days before expiry, sent to the admin, so renewal happens ahead of time — not on the day a car gets pulled over at a checkpoint.
Fleet reports show how many hours each car has driven, what maintenance costs it generated, and how evenly usage is spread across the fleet — useful for deciding when a car needs replacing, or when a high-demand category deserves another one.
You get a list of affected lessons for that period, which you can quickly reassign to another car in the same category or reschedule with the student.
Yes. You can add as many cars per category (B, BE, C, D) as you like, and the system automatically spreads lessons across an available car from the right category.
Yes. Set the expiry dates once per car, and the system sends automatic alerts ahead of the deadline — no separate paper or spreadsheet tracking.
Yes, fleet reports show usage hours per car and period, plus the associated maintenance history.
Yes. A car can be used by as many instructors as are qualified for its category — combined availability is calculated automatically at booking time.
Inspection, insurance and maintenance — with automatic alerts wired directly into bookings.
